Worksheet: Using Office Tools in Daily Work

 

Introduction

In an office environment, various tools and equipment help employees work efficiently. Understanding their names, functions, and how to use them is essential for future office administrators. This worksheet will help you review and practice vocabulary about common office tools and their uses in daily activities.

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A. Match the Tools with Their Functions

Match each tool in Column A with its correct function in Column B.

Column A – Office Tools	Column B – Functions
1. Printer	a. Used to send documents electronically
2. Photocopier	b. Keeps documents organized in folders
3. Computer	c. Used to duplicate documents quickly
4. Filing cabinet	d. Used for making or receiving phone calls
5. Telephone	e. Used to type, store, and process data
6. Scanner	f. Converts paper documents into digital format
7. Fax machine	g. Produces printed copies of digital files

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B. Fill in the Blanks

Complete the sentences with the correct word from the box.

Word box: printer – stapler – computer – filing cabinet – paper shredder – scanner

1. A __________ is used to connect pages of a document together.

2. A __________ helps to keep all the company’s documents safe and organized.

3. A __________ can be used to destroy confidential documents.

4. A __________ allows us to turn paper documents into digital files.

5. Reports and letters are usually printed using a __________.

6. A __________ is essential for typing reports and sending emails.

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C. Speaking Practice

Work in pairs. Take turns asking and answering.

Example:
A: What do you use a scanner for?
B: It is used to scan documents into a computer.

Now practice with these:

1. Printer

2. Photocopier

3. Fax machine

4. Filing cabinet

5. Paper shredder

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D. Writing Task

Write 5 sentences about how you use office tools in your daily activities at school.
Example:

I use a computer to type reports and make presentations.

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E. Simple Conversation: Using Office Tools

Dialogue 1 – Using the Printer
Rina: Hi, Dika. Can I use the printer?
Dika: Sure. But don’t forget to check the paper first.
Rina: Oh, thanks! Is the printer working well?
Dika: Yes, I just printed some documents this morning.

Dialogue 2 – Photocopying Documents
Ayu: Excuse me, where can I make some copies?
Rafi: You can use the photocopier near the admin room.
Ayu: Does it need a code to start?
Rafi: No, just press the green button.

Dialogue 3 – Organizing Files
Lina: I can’t find the sales report. Where is it?
Bayu: It should be in the blue filing cabinet.
Lina: Oh, I see it now. Thanks for your help!
Bayu: No problem, Lina.

Dialogue 4 – Using the Scanner
Sinta: Can you help me scan this letter, please?
Tono: Of course. Just put the paper face down on the scanner.
Sinta: Okay. Then I click the “Scan” button, right?
Tono: Yes, that’s right.

Dialogue 5 – On the Telephone
Nina: Good morning, Office Management Department. How can I help you?
Caller: Good morning. I’d like to speak with Mr. Arif, please.
Nina: One moment, please. I’ll transfer your call.

WORKSHEET: APPLYING DESIGN TOOLS IN CREATIVE PROJECTS

 

🎯 Learning Objectives

After completing this worksheet, students are able to:

1. Use design-related vocabulary in sentences and dialogues.

2. Explain the functions of tools used in drawing and digital design.

3. Apply English vocabulary in describing their own creative process.

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🧩 1. Review: Common Design Tools

Tool	Function
Pencil	To sketch or make outlines
Eraser	To remove unwanted lines
Ruler	To draw straight lines or measure length
Marker	To make bold lines or color accents
Sketchbook	To draw or collect design ideas
Drawing tablet	To create digital drawings
Stylus pen	To draw or control design software
Computer	To edit and process digital works
Graphic design software	To design layouts, posters, or logos
Color palette	To select and mix colors
Printer	To produce hard copies of designs
Camera	To take photos as design references

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💬 2. Example Sentences

• I use a drawing tablet and stylus pen to make illustrations.

• She edits her poster using graphic design software on the computer.

• A color palette helps us choose the right combination of tones.

• The printer produces high-quality copies of our artwork.

• My sketchbook is full of logo ideas for my next project.

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🧠 3. Practice 1 – Choose the Correct Answer

1. Which tool is used to draw on a computer screen?
   a. Ruler
   b. Drawing tablet
   c. Eraser
   d. Camera

2. You want to remove a pencil mark. What tool do you use?
   a. Marker
   b. Eraser
   c. Stylus pen
   d. Printer

3. The _______ is used to take pictures for design reference.
   a. Scanner
   b. Computer
   c. Camera
   d. Color palette

4. Which tool helps you choose colors digitally?
   a. Ruler
   b. Sketchbook
   c. Color palette
   d. Marker

5. A _______ is used to print digital artwork.
   a. Keyboard
   b. Printer
   c. Tablet
   d. Software

🎨 4. Practice 2 – Describe the Function

Write simple sentences using the correct tool name.

Tool	Function in a sentence
1. Pencil	___________________________
2. Drawing tablet	___________________________
3. Printer	___________________________
4. Camera	___________________________
5. Color palette	___________________________

Example: A pencil is used to make sketches or outlines.

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🗣️ 5. Practice 3 – Speaking Task (Pair Work)

Work with your partner and act out this dialogue.

A: What tool do you use to draw digitally?
B: I use a drawing tablet and a stylus pen.
A: What about choosing colors?
B: I use the color palette in my design software.

🗒️ Your Turn:
Create your own short dialogue (4–6 lines) about tools you use in a DKV project.

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💻 6. Practice 4 – Writing Task: My Design Process

Write a short paragraph (5–6 sentences) describing how you create a design project using English.
Use at least five tool names from the previous list.

Example:
First, I sketch my idea in a sketchbook using a pencil.
Then, I scan it and continue working on my computer.
I use graphic design software and a drawing tablet to add colors.
After finishing, I check the details and print the final design.

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🧩 7. Summary

• Design tools are essential in both manual and digital creation.

• Students must know their names, functions, and how to use them in sentences.

• Practicing vocabulary through writing and speaking helps prepare for real creative work in the design industry.

WORKSHEET: APPLYING MECHANICAL TOOLS IN INDUSTRIAL WORK

 

🎯 Learning Objectives

After completing this worksheet, students are able to:

1. Use mechanical tool vocabulary in context.
2. Describe the function and usage of tools in sentences.
3. Communicate basic workshop procedures in English.

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🧩 1. Review: Common Mechanical Tools

Tool	Function
Wrench / Spanner	To tighten or loosen bolts and nuts
Screwdriver	To tighten or loosen screws
Pliers	To hold, bend, or cut wire
Hammer	To drive nails or shape metal
Hacksaw	To cut pipes or metal bars
File	To smooth or shape metal surfaces
Vernier Caliper	To measure precise dimensions
Lathe Machine	To shape round metal parts
Drilling Machine	To make holes in materials
Grinding Machine	To sharpen or polish surfaces

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🔧 2. Example Sentences

• A wrench is used to tighten or loosen bolts and nuts.
• The drilling machine makes accurate holes in metal plates.
• He measures the diameter using a vernier caliper.
• We use a grinding machine to sharpen cutting tools.
• The lathe machine helps shape cylindrical objects.

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🧠 3. Practice 1 – Choose the Correct Answer

A. Multiple Choice

1. Which tool is used to cut a metal bar?
   a. Wrench
   b. Hacksaw
   c. File
   d. Pliers
2. You want to measure a small diameter. What tool do you use?
   a. Hammer
   b. Vernier caliper
   c. Spanner
   d. Drill
3. The tool used to make holes in metal is called a _______.
   a. Grinding machine
   b. Drilling machine
   c. Lathe machine
   d. File
4. To hold a workpiece tightly, we use a _______.
   a. Vise
   b. Hammer
   c. Screwdriver
   d. Chisel
5. A _______ is used to smooth the edge of a metal surface.
   a. File
   b. Ruler
   c. Saw
   d. Caliper

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🧰 4. Practice 2 – Describe the Function

Write short sentences using the correct tool name. Example provided.

Tool	Function in a sentence
1. Hammer	___________________________
2. Vernier caliper	___________________________
3. Lathe machine	___________________________
4. Pliers	___________________________
5. File	___________________________

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🗣️ 5. Practice 3 – Speaking Task (Pair Work)

Work with your partner and practice this dialogue.

A: What tool do you use to make holes in metal?
B: I use a drilling machine.
A: What about tightening bolts?
B: I use a wrench or spanner.

Then, create your own short dialogue (4–6 lines) about using tools in the workshop.

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🧪 6. Practice 4 – Workshop Procedure (Writing Task)

Complete the short procedure below by filling in the blanks with the correct tools:
(Use: wrench, vise, drilling machine, hammer, file)

How to Make a Small Metal Bracket

1. Hold the metal piece firmly using a _______.
2. Mark the position of the hole.
3. Use the _______ to make the hole.
4. If necessary, hit the center mark gently with a _______.
5. After drilling, smooth the edges using a _______.
6. Finally, tighten the bracket with a _______.

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🧩 7. Summary

• Mechanical tools are essential in industrial workshops.
• Knowing the English terms helps students communicate in real industrial environments.
• Practice describing, using, and explaining each tool to strengthen technical English skills.