STUDENT MODULE
English for Vocational High School (SMK)
Descriptive Text
Topic: An Archive Room
Level: Grade XI (Beginner)
Skill: Reading & Writing
Related Subject: Archive Management (Pengelolaan Arsip)
1. Introduction
What Will You Learn?
In this lesson, you will learn about Descriptive Text. A descriptive text is a text that describes a person, place, animal, or thing. It helps readers imagine what something looks like and understand its characteristics.
In an office, an archive room is an important place. It stores many important documents such as letters, reports, contracts, and employee records. A clean and organized archive room helps office staff find documents quickly and safely.
After studying this lesson, you will be able to:
Understand a simple Descriptive Text.
Identify the structure of Descriptive Text.
Learn vocabulary about archive management.
Answer questions based on the text.
Write a simple descriptive text about an office or archive equipment.
2. Example of Descriptive Text
An Archive Room
An archive room is one of the most important rooms in an office. It is used to store important documents safely and neatly. Every document has its own place, so office staff can find it easily whenever they need it.
The archive room is clean, bright, and well organized. It has several tall filing cabinets, metal shelves, document boxes, and labeled folders. Each cabinet has many drawers, and every drawer contains different types of files. The labels help employees find documents quickly without wasting time.
There is also a computer in the archive room. The computer is used to record and manage digital archive data. Some important documents are scanned and saved in the computer to make them safer and easier to access.
The room is always kept tidy because clean archives are easier to manage. Only authorized staff members are allowed to enter the room. They organize, classify, and protect the documents carefully. A well-managed archive room helps the company work more efficiently and keeps important information safe.
Vocabulary
| Word | Meaning |
|---|---|
| Archive | Arsip |
| Archive room | Ruang arsip |
| Document | Dokumen |
| Filing cabinet | Lemari arsip |
| Drawer | Laci |
| Folder | Map |
| Label | Label |
| Shelf | Rak |
| Box | Kotak |
| Employee | Karyawan |
| Organize | Mengatur |
| Classify | Mengelompokkan |
| Store | Menyimpan |
| Record | Mencatat |
| Digital archive | Arsip digital |
| Scan | Memindai |
| Access | Mengakses |
| Safe | Aman |
| Tidy | Rapi |
| Efficient | Efisien |
3. Understanding Descriptive Text
What is a Descriptive Text?
A Descriptive Text is a text that describes a person, place, animal, or object. It tells readers about the appearance, characteristics, functions, and qualities of something.
Examples:
A Classroom
A Library
A Filing Cabinet
An Archive Room
A School Office
Purpose
The purpose of a descriptive text is:
To describe a person, place, or thing.
To give detailed information.
To help readers imagine the object being described.
Generic Structure
1. Identification
This part introduces the object.
Example:
An archive room is one of the most important rooms in an office.
2. Description
This part explains the details about the object.
It tells about:
Appearance
Function
Size
Color
Equipment
Condition
Example:
It has filing cabinets.
The room is clean.
The folders are labeled.
The documents are well organized.
Language Features
Simple Present Tense
Examples:
The archive room is clean.
It has many filing cabinets.
Employees organize the files.
The computer stores digital records.
Adjectives
Descriptive texts often use adjectives.
Examples:
clean
tidy
large
safe
organized
bright
modern
efficient
Action Verbs
Examples:
store
organize
classify
protect
record
scan
manage
Useful Expressions
| Expression | Meaning |
|---|---|
| is located | terletak |
| is used to | digunakan untuk |
| contains | berisi |
| is equipped with | dilengkapi dengan |
| keeps documents safe | menjaga dokumen tetap aman |
| easy to find | mudah ditemukan |
| well organized | tertata dengan baik |
| important information | informasi penting |
4. Exercises
A. Multiple Choice
Choose the best answer.
1.
What is the text mainly about?
A. A school library
B. An archive room
C. A classroom
D. A laboratory
2.
What is the function of an archive room?
A. To sell books
B. To store important documents
C. To repair computers
D. To teach students
3.
The archive room is...
A. Dirty
B. Crowded
C. Clean and organized
D. Empty
4.
What furniture is mentioned in the text?
A. Beds
B. Sofas
C. Filing cabinets
D. Dining tables
5.
Why are labels important?
A. They decorate the room.
B. They make the room colorful.
C. They help employees find documents quickly.
D. They make folders heavier.
6.
What is the computer used for?
A. Playing games
B. Watching movies
C. Recording digital archive data
D. Listening to music
7.
Who may enter the archive room?
A. Visitors
B. Students
C. Customers
D. Authorized staff members
8.
What happens to some important documents?
A. They are burned.
B. They are thrown away.
C. They are scanned and saved digitally.
D. They are sold.
9.
Why is the archive room kept tidy?
A. To look expensive.
B. Because clean archives are easier to manage.
C. To make it bigger.
D. Because it has many chairs.
10.
The purpose of the text is...
A. To tell a funny story.
B. To describe an archive room.
C. To explain how to use a computer.
D. To advertise office equipment.
B. Essay Questions
Answer the questions in complete sentences.
What is an archive room?
What equipment can you find in the archive room?
Why are filing cabinets important?
Why are some documents scanned?
Why is a well-organized archive room important for a company?
5. Student Project
Project: Describe an Archive Room
Situation
Imagine you are an office administration staff member. You want to introduce your company's archive room to a new employee.
Instructions
Step 1
Observe your school administration office, archive room, or look at a picture of an archive room.
Step 2
Write a Descriptive Text (100–150 words).
Include the following information:
Name of the place
Location
Furniture and equipment
Color and condition
Function of the room
Why the room is important
Useful Vocabulary
filing cabinet
archive room
folder
shelf
drawer
label
computer
scanner
document
organized
clean
safe
modern
efficient
Assessment Rubric
| Criteria | Score |
|---|---|
| Correct text structure (Identification & Description) | 20 |
| Appropriate vocabulary | 20 |
| Grammar (Simple Present Tense) | 20 |
| Content completeness | 20 |
| Spelling and punctuation | 20 |
| Total Score | 100 |
Reflection
Answer these questions.
What new words did you learn today?
Why is an archive room important in an office?
What is the difference between paper archives and digital archives?
Which part of the lesson was the easiest?
How can good archive management help a company?
Learning Summary
After completing this lesson, students are expected to:
Identify the Identification and Description parts of a descriptive text.
Use Simple Present Tense correctly.
Describe a place using appropriate adjectives and office-related vocabulary.
Understand basic archive management concepts in English.
Write a simple descriptive text related to the workplace, especially in office administration and archive management.
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