HOW TO OPERATE A DISTILLATION APPARATUS - Procedure Text Untuk SMK (Teknik Kimia Industri)

 

A. INTRODUCTION

In the chemical industry, many production processes involve separating mixtures into their individual components. One of the most widely used separation methods is distillation. This technique separates liquids according to their different boiling points and is commonly used in laboratories and industrial plants.

Operating a distillation apparatus requires careful preparation, correct operating procedures, and strict safety precautions. Every laboratory technician or chemical operator must understand how to assemble the equipment, control the heating process, and collect the distilled liquid safely.

In this lesson, you will learn how to explain the operation of a distillation apparatus through a Procedure Text while improving your English communication skills and laboratory knowledge.

LEARNING OBJECTIVES

After studying this lesson, students are able to:

1. Identify the purpose of a Procedure Text.
2. Recognize its generic structure.
3. Understand laboratory vocabulary in English.
4. Explain how to operate a distillation apparatus.
5. Apply laboratory safety procedures.

Did You Know?

Distillation is used to separate liquids based on their different boiling points.

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B. READING

How to Operate a Distillation Apparatus

Distillation is a laboratory technique used to separate liquids based on their different boiling points.

Before starting the experiment, make sure all equipment is clean and in good condition. Always wear Personal Protective Equipment (PPE), including a laboratory coat, safety goggles, and gloves.

MATERIALS AND EQUIPMENT

1. Distillation flask
2. Condenser
3. Thermometer
4. Heating mantle / hot plate
5. Receiving flask
6. Rubber tubing
7. Laboratory stand and clamps
8. Cooling water supply
9. Liquid mixture
10. PPE (Laboratory coat, gloves, safety goggles)

STEPS

Step 1: Put on your laboratory coat, safety goggles, and gloves.

Step 2: Assemble the distillation apparatus.

Step 3: Secure all glassware with clamps.

Step 4: Connect the condenser to the cooling water supply.

Step 5: Pour the liquid mixture into the distillation flask.

Step 6: Insert the thermometer correctly.

Step 7: Turn on the cooling water.

Step 8: Heat the mixture slowly.

Step 9: Observe the boiling temperature.

Step 10: Collect the distilled liquid.

Step 11: Turn off the heater.

Step 12: Allow the apparatus to cool.

Step 13: Clean and store all equipment properly.

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VOCABULARY

No.	Word	Meaning
1	Distillation	Distilasi
2	Apparatus	Peralatan
3	Flask	Labu
4	Condenser	Kondensor
5	Thermometer	Termometer
6	Heating Mantle	Pemanas Mantel
7	Clamp	Klem
8	Mixture	Campuran
9	Cooling Water	Air Pendingin
10	Distilled Liquid	Cairan Distilat

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SAFETY FIRST!

Follow safety procedures and use PPE at all times.

"Good procedures produce accurate results and ensure safety."

HOW TO CREATE MEETING MINUTES USING MICROSOFT WORD : Descriptive Text Untuk SMK Jurusan MAnajemen Perkantoran

 

English for Office Administration – Grade XI SMK

Text Type: Procedure Text

Meeting minutes are an important part of office administration. They help record information discussed during a meeting, including decisions, assigned tasks, and follow-up plans.

As an office administration student, you need to learn how to create clear and organized meeting minutes. One of the easiest ways to prepare them is by using Microsoft Word.

In this lesson, you will learn how to write meeting minutes, understand the structure and language features of a procedure text, and practice using English vocabulary related to office administration.

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A. LEARNING OBJECTIVES

After completing this lesson, students are expected to be able to:

1. Understand the purpose and structure of a procedure text.

2. Identify the materials and steps needed to create meeting minutes.

3. Recognize vocabulary related to meetings and office administration.

4. Identify imperative verbs and sequence conjunctions in a procedure text.

5. Create simple meeting minutes using Microsoft Word.

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B. WHAT IS A PROCEDURE TEXT?

A procedure text is a type of text that explains how to do or make something through a series of steps.

The main purpose of a procedure text is to give clear instructions so that readers can complete a task correctly.

In office administration, procedure texts are commonly used to explain how to operate office equipment, organize documents, prepare reports, and create meeting minutes.

Generic Structure of a Procedure Text

A procedure text generally consists of three main parts.

1. Goal (Purpose)

The goal explains what the reader will learn to do or make.

Example:

How to Create Meeting Minutes Using Microsoft Word.

2. Materials (Tools and Information)

This section explains the tools, equipment, or information needed to complete the task.

Examples:

• Computer

• Microsoft Word

• Keyboard and mouse

• Information from the meeting

3. Steps (Instructions)

This section explains the actions that readers need to follow in the correct order.

Examples:

First, turn on your computer.

Next, open Microsoft Word.

Then, create a new document.

---

C. READING MATERIAL: HOW TO CREATE MEETING MINUTES USING MICROSOFT WORD

What Are Meeting Minutes?

Meeting minutes are written notes that record what happens during a meeting.

They help employees remember important information, decisions, assigned tasks, and follow-up plans.

Meeting minutes also ensure that everyone understands the results of the meeting and knows what actions need to be taken.

Well-written meeting minutes make office work more organized, efficient, and professional.

D. EXAMPLE OF MEETING MINUTES

After learning the steps above, let's look at a simple example of meeting minutes written in English.

MEETING MINUTES

Meeting: Marketing Team Meeting

Date: May 15, 2025

Time: 10.00 AM

Venue: Meeting Room 2

Participants: Marketing Manager and Marketing Team Members

Agenda:

1. Review last meeting.

2. Marketing plan for next month.

3. Budget discussion.

4. Closing.

Discussion Notes:

The marketing team discussed the results of the previous meeting. The members also discussed the marketing plan and budget for the following month.

Decisions:

The team agreed to prepare a new marketing plan for the following month.

Action Items:

All team members must submit their suggestions before the next meeting.

Closing:

The meeting ended after all agenda items were discussed.

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E. VOCABULARY: OFFICE ADMINISTRATION

Understanding vocabulary related to office administration will help you write and understand meeting minutes more easily.

Study the following words and their meanings.

No.	English Vocabulary	Indonesian Meaning
1	Meeting Minutes	Notulen / Notula rapat
2	Agenda	Agenda / Daftar acara
3	Discussion	Diskusi / Pembahasan
4	Decision	Keputusan
5	Action Items	Butir tindakan / Tugas tindak lanjut
6	Participants	Peserta rapat
7	Venue	Tempat pelaksanaan rapat
8	Review	Meninjau / Memeriksa kembali
9	Document	Dokumen
10	Save	Menyimpan
11	Print	Mencetak
12	Share	Membagikan
13	Follow-up Plan	Rencana tindak lanjut
14	Keyboard	Papan ketik
15	Spelling	Ejaan

Example Sentences

1. Meeting Minutes

The secretary writes the meeting minutes.

Artinya: Sekretaris menulis notulen rapat.

2. Agenda

The manager prepares the agenda before the meeting.

Artinya: Manajer menyiapkan agenda sebelum rapat.

3. Discussion

The team has a discussion about the new project.

Artinya: Tim melakukan diskusi tentang proyek baru.

4. Decision

The manager makes an important decision.

Artinya: Manajer membuat keputusan penting.

5. Action Items

The secretary records the action items after the meeting.

Artinya: Sekretaris mencatat tugas tindak lanjut setelah rapat.

---

F. LANGUAGE FEATURES OF PROCEDURE TEXT

Procedure texts have specific language features that help readers understand and follow instructions.

Two important language features are imperative verbs and sequence conjunctions.

1. Imperative Verbs

Imperative verbs are verbs used to give instructions, commands, or directions.

In a procedure text, imperative verbs usually appear at the beginning of a sentence.

For example:

Open Microsoft Word.

The word open is an imperative verb because it tells the reader what to do.

Here are some imperative verbs commonly used when creating meeting minutes.

Imperative Verb	Indonesian Meaning	Example Sentence
Open	Buka	Open Microsoft Word.
Write	Tulis	Write the meeting agenda.
Review	Tinjau kembali	Review the meeting minutes.
Type	Ketik	Type the meeting title.
Save	Simpan	Save the document.
Check	Periksa	Check the spelling.
Print	Cetak	Print the meeting minutes.
List	Buat daftar	List the meeting participants.
Click	Klik	Click Blank Document.
Turn on	Nyalakan	Turn on your computer.

Remember: Imperative sentences usually begin with the base form of a verb (Verb 1) without a subject.

For example:

Incorrect: You opening Microsoft Word.

Correct: Open Microsoft Word.

2. Sequence Conjunctions

Sequence conjunctions, also called sequencing words or sequence connectors, help readers understand the order of instructions.

They make a procedure text clear and easy to follow.

The following words are commonly used in procedure texts.

Sequence Word	Indonesian Meaning	Example Sentence
First	Pertama	First, turn on your computer.
Next	Selanjutnya	Next, open Microsoft Word.
Then	Kemudian	Then, type the title and details.
After that	Setelah itu	After that, write the discussion notes.
Finally	Terakhir	Finally, save and share the document.

Example of a Short Procedure Text:

First, turn on your computer.

Next, open Microsoft Word.

Then, create a new document.

After that, write the meeting minutes.

Finally, save and share your document.

By using sequence words, readers can understand which action should be completed first and which action comes next.

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G. STUDENT ACTIVITIES

Complete the following activities to check your understanding of the material.

ACTIVITY 1 – READING COMPREHENSION

Instructions: Read the procedure text in Section C and answer the following questions.

Question 1

What is the main purpose of meeting minutes?

Question 2

What application is used to create meeting minutes in the procedure text?

Question 3

What information should be included in the meeting details?

Question 4

Why is it important to review and check the spelling before saving the document?

Question 5

What should you do after saving the meeting minutes?

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ACTIVITY 2 – VOCABULARY MATCHING

Instructions: Match the English words in Column A with their correct Indonesian meanings in Column B.

No.	Column A	Column B
1	Minutes	A. Keputusan
2	Agenda	B. Agenda / Daftar acara
3	Discussion	C. Butir tindakan
4	Decision	D. Notulen
5	Action Items	E. Diskusi / Pembahasan

Write your answers in the following format:

1. ...

2. ...

3. ...

4. ...

5. ...

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ACTIVITY 3 – TRUE OR FALSE

Instructions: Write T if the statement is true or F if it is false.

1. Microsoft Word is used to create meeting minutes.

2. Meeting minutes are only for the leader.

3. The agenda is written before the discussion.

4. It is important to review the minutes before saving.

5. Meeting minutes cannot be printed or shared.

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ACTIVITY 4 – FIND THE LANGUAGE FEATURES

A. Identify the Sequence Words

Instructions: Read the following sentences and underline the sequence words.

1. First, turn on your computer.

2. Next, open Microsoft Word.

3. Then, type the title and details.

4. After that, write the discussion notes.

5. Finally, save and share the document.

B. Identify the Imperative Verbs

Instructions: Identify which words in the following list are imperative verbs that can be used to give instructions.

Open	Write	Minutes	Review	Type
Save	Check	Agenda	Print	List

Write your answers in your notebook.

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H. PRACTICAL ACTIVITY – CREATE YOUR OWN MEETING MINUTES

Now, it is time to practice what you have learned.

Situation:

You are an office administration student completing an internship at a company. Your supervisor asks you to prepare meeting minutes for a short office meeting.

Use Microsoft Word to create the meeting minutes based on the following information.

Meeting Information	Details
Meeting	Office Administration Meeting
Date	September 15, 2026
Time	09.00 AM
Venue	Meeting Room 1
Participants	Office Manager and Administration Staff
Agenda	Improving document organization
Discussion	Organizing office documents and improving the filing system
Decision	The team agrees to organize documents using labeled folders.
Action Items	All staff must organize their documents before Friday.

Your Task:

Create a meeting minutes document using Microsoft Word. Include the meeting details, agenda, discussion notes, decisions, and action items.

Use clear and simple English. Review your document before saving it.

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I. SUMMARY

In this lesson, we have learned that meeting minutes are written records of important information discussed during a meeting.

Microsoft Word can be used to create meeting minutes by following a series of steps, from opening the application to saving and sharing the final document.

We have also learned that a procedure text explains how to do something through clear and organized instructions. Its generic structure includes a goal, materials, and steps.

Procedure texts commonly use imperative verbs, such as open, write, type, save, and print, as well as sequence words, such as first, next, then, after that, and finally.

Study Tip: Remember the correct order of the steps and use imperative sentences when giving instructions.

Good communication starts with good documentation!

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Source: Adapted from the learning worksheet How to Create Meeting Minutes Using Microsoft Word, English for Office Administration, Class XI MP, SMK Muda Gresik.

How to Perform Basic Maintenance on a Gearbox | PROCEDURE TEXT for Teknik Mekanik Industri (TMI)

 

A. Introduction

In the industrial world, machines need regular maintenance to work properly. One important machine component is a gearbox.

A gearbox is a mechanical device that transfers power and changes the speed or torque of a machine. Regular maintenance can help prevent machine damage and improve its performance.

In this lesson, you will learn how to understand and write a procedure text related to basic gearbox maintenance.

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B. What Is a Procedure Text?

A procedure text is a text that explains how to do or make something through a series of steps.

The purposes of a procedure text are:

• To give instructions.
• To explain how to perform an activity.
• To describe the steps of a process.
• To help people complete a task correctly.

Generic Structure of a Procedure Text

Part	Function
Goal	Explains what we want to do.
Tools and Materials	Lists the equipment needed.
Steps	Explains the instructions in sequence.

---

C. Reading Text

How to Perform Basic Maintenance on a Gearbox

Goal

To perform basic maintenance on an industrial gearbox safely and correctly.

Tools and Materials

Before starting the maintenance process, prepare the following equipment:

• Safety gloves
• Safety goggles
• Cleaning cloth
• Wrench
• Screwdriver
• Lubricating oil
• Oil container

Steps

1. Turn off the machine and disconnect the power supply.
2. Wait until the gearbox stops completely and becomes safe to inspect.
3. Wear your personal protective equipment, such as safety gloves and goggles.
4. Clean the outside surface of the gearbox using a clean cloth.
5. Check the gearbox for oil leaks, loose bolts, or damaged parts.
6. Inspect the lubricating oil level.
7. Add or replace the lubricating oil if necessary.
8. Tighten any loose bolts using the appropriate tools.
9. Make sure all components are in good condition.
10. Reconnect the power supply and test the machine carefully.

---

D. Vocabulary Builder

Berikut adalah beberapa kosakata penting yang berkaitan dengan perawatan gearbox.

Vocabulary	Meaning
Gearbox	Kotak roda gigi
Maintenance	Perawatan
Machine	Mesin
Power supply	Sumber listrik/daya
Safety gloves	Sarung tangan keselamatan
Safety goggles	Kacamata keselamatan
Cleaning cloth	Kain pembersih
Wrench	Kunci
Screwdriver	Obeng
Lubricating oil	Oli pelumas
Oil leak	Kebocoran oli
Loose bolts	Baut yang longgar
Damaged parts	Bagian yang rusak
Inspect	Memeriksa
Replace	Mengganti
Tighten	Mengencangkan
Reconnect	Menyambungkan kembali
Safety First! ⚠️ IMPORTANT SAFETY REMINDER Before performing maintenance on industrial equipment: Always turn off the machine. Disconnect the power supply. Wear appropriate Personal Protective Equipment (PPE). Follow workplace safety procedures. Do not perform maintenance if you are not authorized or properly supervised. Report serious damage to the responsible technician or supervisor. Safety is the first priority in every industrial activity. G. Reading Comprehension Answer the following questions based on the text! What is the purpose of the text? What should you do before inspecting the gearbox? Why should workers wear safety gloves and goggles? Mention three things that should be checked during gearbox maintenance. What should you do if the lubricating oil level is low? What tools are needed to tighten loose bolts? What is the final step in the maintenance procedure?

Procedure Text For DKV : How To Create Social Media Post Using Canva

ENGLISH FOR VISUAL COMMUNICATION DESIGN

CLASS XI

PROCEDURE TEXT

How to Create a Social Media Post Using Canva

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A. INTRODUCTION

Social media is one of the most effective platforms for communication, promotion, and branding. Graphic designers create attractive visual content to deliver information and attract audiences. Therefore, mastering design software is an important skill for students of Visual Communication Design (DKV).

One of the most popular online design applications is Canva. It provides ready-to-use templates, icons, illustrations, and fonts that help users create professional-looking designs quickly and easily.

In this lesson, you will learn how to explain the process of creating a social media post using Canva through a Procedure Text. Besides improving your English skills, you will also practice digital design skills that are useful in the creative industry.

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LEARNING OBJECTIVES

After studying this lesson, students are able to:

• identify the purpose of a Procedure Text;

• understand its generic structure and language features;

• explain the steps for creating a social media post using Canva;

• understand design-related vocabulary;

• answer comprehension questions correctly.

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B. READING

How to Create a Social Media Post Using Canva

Canva is an online graphic design platform that helps users create attractive visual content easily. It provides many templates for posters, presentations, brochures, and social media posts. Canva is widely used because it is simple, fast, and suitable for beginners.

Materials

Before starting, prepare the following materials:

1. A computer or smartphone

2. An internet connection

3. A Canva account

4. Images or graphic elements (optional)

Steps

1. Open your web browser and visit Canva.

2. Sign in to your Canva account.

3. Click Create a Design and choose Instagram Post or another social media format.

4. Select a template that matches your design concept.

5. Replace the sample text with your own message.

6. Add images, icons, or illustrations.

7. Customize the colors, fonts, and layout.

8. Review your design carefully.

9. Click Download.

10. Save your design as a PNG or JPG file.

Your social media post is now ready to upload to your social media platform.

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VOCABULARY

English Word	Indonesian Meaning
Template	Template
Layout	Tata letak
Font	Jenis huruf
Image	Gambar
Icon	Ikon
Customize	Menyesuaikan
Upload	Mengunggah
Download	Mengunduh
Graphic Element	Elemen grafis
Social Media Post	Unggahan media sosial

“Good design is not just what it looks like, but how it works.” – Steve Jobs

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C. UNDERSTANDING PROCEDURE TEXT

What is a Procedure Text?

A Procedure Text is a text that explains how to do or make something by giving clear instructions in a logical sequence.

The purpose of a Procedure Text is to help readers complete a task correctly and efficiently.

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GENERIC STRUCTURE OF PROCEDURE TEXT

A Procedure Text generally consists of three main parts:

1. GOAL

The Goal explains the purpose of the activity or what the reader wants to achieve.

Example:

How to Create a Social Media Post Using Canva

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2. MATERIALS

Materials are the things needed before starting an activity.

Example:

• Canva account

• Internet connection

• Computer or smartphone

• Images or graphic elements (optional)

---

3. STEPS

Steps are instructions arranged in the correct order.

Example:

1. Open Canva.

2. Sign in.

3. Choose a template.

4. Edit the text.

5. Add images.

6. Customize the design.

7. Download the file.

---

LANGUAGE FEATURES

Procedure Text has several important language features.

1. Imperative Sentences

Imperative sentences are used to give commands or instructions.

Examples:

• Open Canva.

• Click Create a Design.

• Choose a template.

• Add an image.

• Download your design.

---

2. Action Verbs

Action verbs are commonly used in Procedure Text because they tell readers what actions to perform.

Examples:

• Open

• Click

• Choose

• Replace

• Add

• Edit

• Customize

• Save

• Download

• Upload

---

3. Sequence Words

Sequence words are used to show the order of the steps.

Examples:

• First

• Next

• Then

• After that

• Finally

---

4. Simple Present Tense

Simple Present Tense is used for general facts or instructions.

Examples:

• Canva provides many templates.

• The application helps users create attractive designs.

• Canva is easy to use.

---

SUMMARY

• A Procedure Text explains how to do or make something.

• It consists of three main parts: Goal, Materials, and Steps.

• Procedure Text commonly uses imperative sentences, action verbs, sequence words, and Simple Present Tense.

---

TIPS

• Follow the steps in the correct order.

• Use clear and simple instructions.

• Check your work before finishing.

Good Design.

Great Message.

Happy Audience!

“Design is thinking made visual. Let your creativity speak!”

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Kalau Anda mau, saya juga bisa melanjutkan dengan membuat materi halaman berikutnya, misalnya berisi latihan soal, comprehension questions, vocabulary exercises, dan tugas praktik Canva dengan format yang selaras untuk siswa kelas XI DKV.

Taking and Leaving Telephone Messages Untuk SMK Teknik Kimia Industri

 

TAKING AND LEAVING TELEPHONE MESSAGES

Planning a Chemical Sampling Activity

Learning Objectives

After completing this lesson, students are able to:

• understand telephone conversations related to industrial sampling activities.

• identify important information in telephone messages.

• use polite expressions when taking and leaving messages.

• communicate professionally in laboratory and industrial environments.

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Introduction

In chemical industries, laboratory technicians often communicate by telephone to arrange sampling activities. A laboratory analyst may receive calls from the Quality Control (QC) department, the Production department, or field technicians regarding sample collection schedules, testing requests, or laboratory preparation.

If the laboratory staff is unavailable, another employee must take a complete and accurate telephone message. Correct communication helps ensure that sampling activities are carried out safely, efficiently, and on schedule.

---

Example Telephone Message

Telephone Message
Date
Time
To
From
Department
Phone Number
Message
Taken by

---

Example Conversation 1

Receptionist : Good morning. Chemical Laboratory. How may I help you?

Caller : Good morning. May I speak to Mr. Arif from the QC Laboratory?

Receptionist : I'm sorry. He is collecting samples in the production area.

Caller : I understand. Could you please tell him that the water sampling has been rescheduled to 2 p.m.?

Receptionist : Certainly. May I have your name, please?

Caller : My name is Dina from the Production Department.

Receptionist : Thank you. I'll give him your message as soon as he returns.

---

Example Conversation 2

Laboratory Assistant : Good afternoon. Quality Control Laboratory. How may I help you?

Caller : Hello. I'd like to speak with Ms. Sinta.

Laboratory Assistant : I'm afraid she is analyzing today's samples.

Caller : That's okay. Please tell her that the raw material samples are ready for testing.

Laboratory Assistant : Certainly. I'll make sure she receives your message.

Caller : Thank you.

Laboratory Assistant : You're welcome. Have a nice day.

---

Language Focus

What is a Telephone Message?

A telephone message is written information received when the intended person cannot answer the phone directly.

In an industrial laboratory, telephone messages help laboratory staff receive important information about sampling schedules, testing requests, sample delivery, and laboratory preparation.

A good telephone message should include:

• Date

• Time

• Caller's name

• Department or company

• Phone number

• Purpose of the call

• Person receiving the message

---

Useful Expressions

Asking for Someone

• May I speak to the laboratory analyst?

• Could I speak with Mr. Arif?

• Is Ms. Sinta available?

---

Taking a Message

• May I take a message?

• Could you repeat that, please?

• May I have your phone number?

• Could you spell your name, please?

---

Leaving a Message

• Please tell him that the sampling schedule has changed.

• Please ask her to prepare the laboratory equipment.

• Please inform him that the samples are ready.

---

Closing

• Thank you for calling.

• I'll give him your message.

• Have a nice day.

---

Vocabulary

Word	Meaning
sampling	pengambilan sampel
sample	sampel
laboratory	laboratorium
laboratory analyst	analis laboratorium
laboratory assistant	asisten laboratorium
quality control (QC)	pengendalian mutu
production department	departemen produksi
raw material	bahan baku
testing	pengujian
analysis	analisis
equipment	peralatan
prepare	mempersiapkan
reschedule	menjadwal ulang
collect	mengambil
tank	tangki
inspection	inspeksi
chemical	bahan kimia
report	laporan
safety procedure	prosedur keselamatan
laboratory report	laporan laboratorium

---

Exercises

Essay

Answer the questions.

1. Why is telephone communication important in a chemical laboratory?

2. What information should be included in a telephone message?

3. Mention three polite expressions used to take a telephone message.

4. Why should laboratory staff record messages accurately?

5. Write a short telephone message about planning a sampling activity.

---

Multiple Choice

1. Why did Ms. Dina call the laboratory?

A. To buy laboratory equipment

B. To change the sampling schedule

C. To repair the laboratory

D. To order chemicals

2. Where was Mr. Arif?

A. At home

B. In a meeting

C. Collecting samples in the production area

D. In the warehouse

3. Which department called the laboratory?

A. Finance

B. Marketing

C. Production

D. Human Resources

4. What should the receptionist do after taking the message?

A. Throw it away

B. Ignore it

C. Deliver the message to Mr. Arif

D. Delete it

5. Which expression is the most polite?

A. Wait.

B. Hold on.

C. Could you please hold for a moment?

D. Stay there.

---

Mini Project

Role Play: Planning a Sampling Activity

Work in pairs.

• Student A: Laboratory Assistant

• Student B: Production Supervisor

Situation:
The Production Department needs to reschedule a water sampling activity because maintenance work is still in progress. The laboratory analyst is unavailable, so the laboratory assistant must take a complete telephone message.

Your conversation should include:

• Greeting

• Asking for someone

• Explaining that the person is unavailable

• Taking a message

• Confirming the sampling schedule

• Closing politely

Target: 10–12 exchanges using professional English suitable for a chemical laboratory environment.

Using Modal Auxiliaries in Telephone Calls - Bahasa Inggris Untuk SMK Manajemen Perkantoran

 

Language Focus

Asking Permission

May I help you?

May I know who's calling?

May I take a message?

---

Making Requests

Could you repeat that?

Could you hold for a moment?

Could you spell your name?

Would you please wait?

---

Offering Help

Shall I transfer your call?

Would you like to leave a message?

Can I help you?

---

Promising Action

I will call you back.

I will give him your message.

She will contact you tomorrow.

---

Giving Advice

You should call after lunch.

You should send an email as well.

---

Giving Obligation

You must include your phone number.

You must confirm the meeting schedule.

---

6. Grammar Focus

Formula

Subject + Modal + Verb 1

Examples

I can help you.

She will call later.

Could you repeat that?

May I take your message?

Notice:

After a modal auxiliary, always use the base form (Verb 1).

✔ Could you tell me?

✔ May I speak to Mr. David?

❌ Could you tells me?

❌ May I speaking to Mr. David?

---

Vocabulary

Word	Meaning
permission	izin
request	permintaan
offer	menawarkan
advice	saran
obligation	kewajiban
transfer	menghubungkan
available	tersedia
message	pesan
customer	pelanggan
receptionist	resepsionis
appointment	janji
confirm	mengonfirmasi
politely	dengan sopan
company	perusahaan
colleague	rekan kerja

---

Exercises (untuk Modul)

Essay

1. What is a modal auxiliary?
2. Why do receptionists use modal auxiliaries?
3. Write three polite requests using Could.
4. Write two offers using Would.
5. Explain the difference between Can and Could.

---

Multiple Choice

10 soal tentang fungsi modal auxiliaries dalam konteks komunikasi telepon bisnis.

---

Project

Students work in pairs.

Create a telephone conversation (12–15 exchanges) between:

• Receptionist
• Customer

Requirements:

• Use at least 6 different modal auxiliaries.
• Include greetings, requests, offers, permission, taking messages, and closing.
• Perform the conversation in front of the class.

Taking and Leaving Telephone Messages - BAhasa Inggris Untuk SMK Jurusan Manajemen Perkantoran

 

English for Office Management (SMK Manajemen Perkantoran)

---

1. Introduction

In an office, employees often receive phone calls when the person being called is unavailable. In this situation, they should know how to take messages correctly and politely.

A good telephone message must include important information such as:

• The caller's name

• The company (if any)

• The phone number

• The purpose of the call

• The time of the call

• The receiver's name

Being able to take and leave messages is an important skill for office staff, receptionists, and secretaries because it helps communication run smoothly.

---

2. Example of Telephone Message

Telephone Message Form

Telephone Message
Date: July 15, 2026
Time: 09.30 a.m.
To: Mr. David
From: Ms. Sarah (ABC Company)
Phone: 0812-3456-7890
Message: Please call me back about tomorrow's meeting.
Taken by: Rina

---

3. Example Conversations

Conversation 1

Situation: Taking a Message

Receptionist: Good morning. ABC Company. How may I help you?

Caller: Good morning. May I speak to Mr. David, please?

Receptionist: I'm sorry, Mr. David is in a meeting right now.

Caller: That's okay. Could you please tell him to call me back?

Receptionist: Certainly. May I have your name, please?

Caller: My name is Sarah from XYZ Company.

Receptionist: May I have your phone number?

Caller: It's 0812-3456-7890.

Receptionist: Thank you. I'll give him your message.

Caller: Thank you very much.

Receptionist: You're welcome. Have a nice day.

---

Conversation 2

Situation: Leaving a Message

Secretary: Good afternoon. Bright Office Services. How can I help you?

Caller: Hello. I'd like to speak with Mrs. Linda.

Secretary: I'm afraid she's out of the office.

Caller: I see. Could you leave a message for her?

Secretary: Of course. What would you like me to say?

Caller: Please tell her that tomorrow's meeting has been moved to 2 p.m.

Secretary: Certainly. May I have your name?

Caller: This is Kevin from Global Tech.

Secretary: Thank you, Mr. Kevin. I'll make sure she gets your message.

Caller: Thank you.

Secretary: You're welcome.

---

4. Explanation

A. What is a Telephone Message?

A telephone message is information written down when the person receiving the call cannot speak directly to the caller.

A good message should be:

• Clear

• Short

• Accurate

• Complete

---

B. Important Information

Always write:

• Date

• Time

• Caller's name

• Company

• Phone number

• Purpose of the call

• Person receiving the message

---

C. Useful Expressions

Asking for Someone

• May I speak to Mr. David?

• Could I speak with Mrs. Linda?

---

Saying Someone is Unavailable

• He is in a meeting.

• She is out of the office.

• He isn't available right now.

---

Taking a Message

• May I take a message?

• Could you repeat that, please?

• May I have your phone number?

---

Ending the Conversation

• I'll give him your message.

• I'll make sure she receives your message.

• Thank you for calling.

• Have a nice day.

---

5. Vocabulary

Word	Meaning
caller	penelepon
receptionist	resepsionis
secretary	sekretaris
meeting	rapat
message	pesan
available	tersedia
unavailable	tidak tersedia
phone number	nomor telepon
company	perusahaan
office	kantor
call back	menelepon kembali
leave a message	meninggalkan pesan
receive	menerima
tell	memberi tahu
tomorrow	besok

---

6. Exercises

A. Essay Questions

Answer the following questions.

1. What is a telephone message?

2. Why is taking messages important in an office?

3. What information should be included in a telephone message?

4. Why should office staff speak politely on the phone?

5. Imagine your manager is not in the office. Write a short telephone message from a customer.

---

B. Multiple Choice

Choose the best answer.

1. Why do we take a telephone message?

A. To write an email

B. To remember important information when someone is unavailable

C. To send a package

D. To make a report

---

2. Which expression is used to offer taking a message?

A. Please open the door.

B. May I take a message?

C. Nice to meet you.

D. What's your hobby?

---

3. If the manager is busy, the receptionist should say...

A. He isn't here. Goodbye.

B. He is in a meeting right now.

C. Don't call again.

D. I don't know.

---

4. Which information is NOT usually written in a telephone message?

A. Caller's name

B. Phone number

C. Favorite food

D. Message

---

5. What does "call me back" mean?

A. Send me an email.

B. Visit my office.

C. Telephone me again.

D. Write me a letter.

---

6. Which sentence is the most polite?

A. Wait.

B. Hold on.

C. Could you please hold for a moment?

D. Stay there.

---

7. Who usually receives business phone calls first?

A. Security

B. Receptionist

C. Driver

D. Customer

---

8. Complete the sentence: "May I _____ your phone number?"

A. Bring

B. Have

C. Make

D. Find

---

9. What should a receptionist do after taking a message?

A. Throw it away.

B. Keep it secret.

C. Give the message to the correct person.

D. Ignore it.

---

10. Which expression is used to end a phone conversation politely?

A. Bye.

B. Whatever.

C. Thank you for calling. Have a nice day.

D. Finish.

---

Learning Reflection

After completing this lesson, I can:

☐ Answer a business phone call politely.

☐ Take a telephone message correctly.

☐ Leave a clear and complete message.

☐ Use polite expressions during a telephone conversation.

☐ Fill in a telephone message form accurately.

Descriptive Text Untuk SMK Mekanik Industri: My School Maintenance Workshop

 

STUDENT LEARNING MODULE

English for Mechanical Engineering

Descriptive Text

Topic: Describing a Maintenance Workshop

Grade: XI SMK Teknik Mekanik Industri

---

1. Introduction

As a Mechanical Engineering student, you will often work in a maintenance workshop. Before repairing or maintaining machines, technicians need to recognize the workshop, its equipment, and its facilities.

In English, we use descriptive text to describe a person, place, object, or animal in detail. In this lesson, you will learn how to describe a maintenance workshop by explaining its appearance, equipment, functions, and activities.

Learning descriptive text helps you improve your English communication skills, especially when describing industrial workplaces during internships or in professional environments.

---

2. Example of a Simple Descriptive Text

My School Maintenance Workshop

A maintenance workshop is an important place in a mechanical engineering school. It is clean, spacious, and well-organized. Students use this workshop to learn machine maintenance and repair.

Inside the workshop, there are many tools such as wrenches, screwdrivers, hammers, pliers, and measuring instruments. There are also workbenches, tool cabinets, and several mechanical machines. Safety equipment like helmets, gloves, goggles, and fire extinguishers is available in every working area.

The workshop is always kept clean because cleanliness improves safety and work quality. Students wear safety uniforms and follow workshop rules while practicing. The maintenance workshop is a comfortable place to learn practical mechanical skills.

---

Vocabulary

Word	Meaning
Workshop	Bengkel
Maintenance	Perawatan
Repair	Memperbaiki
Workbench	Meja kerja
Tool cabinet	Lemari alat
Wrench	Kunci pas
Screwdriver	Obeng
Hammer	Palu
Pliers	Tang
Measuring instrument	Alat ukur
Helmet	Helm
Gloves	Sarung tangan
Goggles	Kacamata pelindung
Fire extinguisher	Alat pemadam api
Safety equipment	Peralatan keselamatan
Spacious	Luas
Well-organized	Tertata rapi
Comfortable	Nyaman

---

3. Understanding Descriptive Text

What is Descriptive Text?

A descriptive text is a text that describes a specific person, place, animal, or object. It gives readers clear information about the characteristics of something.

In this lesson, the object is a maintenance workshop.

---

Social Function

The purpose of descriptive text is:

• To describe a specific object.

• To help readers imagine the object clearly.

• To provide detailed information.

---

Generic Structure

A. Identification

This part introduces the object.

Example:

A maintenance workshop is an important place in a mechanical engineering school.

---

B. Description

This part explains the characteristics of the object.

It describes:

• appearance

• equipment

• function

• condition

• activities

Example:

The workshop is clean and spacious. It has many tools and safety equipment.

---

Language Features

Descriptive texts usually use:

1. Simple Present Tense

Examples:

• The workshop is clean.

• Students use the workshop every week.

• The machines operate safely.

---

2. Adjectives

Examples:

• clean

• large

• organized

• safe

• modern

• comfortable

• bright

---

3. Specific Nouns

Examples:

• workshop

• machine

• wrench

• toolbox

• workbench

• safety helmet

---

4. Linking Verbs

Examples:

• is

• are

• has

• have

Example:

The workshop has many tools.

---

Tips for Writing Descriptive Text

Describe:

• What is it?

• What does it look like?

• What equipment does it have?

• What is its function?

• Why is it important?

---

4. Exercises

A. Essay Questions

Answer the following questions!

1. What is a maintenance workshop?

2. Mention five tools that can be found in a maintenance workshop.

3. Why is safety equipment important in a workshop?

4. Describe your school's maintenance workshop using at least five English sentences.

5. Why should students keep the workshop clean and organized?

---

B. Multiple Choice

Choose the best answer.

1. A maintenance workshop is used for ....

A. cooking food

B. playing games

C. repairing and maintaining machines

D. reading books

---

2. Which tool is used to tighten bolts?

A. Helmet

B. Wrench

C. Goggles

D. Gloves

---

3. The workshop is clean and ______.

A. delicious

B. organized

C. expensive

D. noisy

---

4. Which sentence is in the Simple Present Tense?

A. The students repaired the machine.

B. The workshop is clean.

C. The mechanic will repair it tomorrow.

D. The machine was broken.

---

5. What safety equipment protects the eyes?

A. Gloves

B. Helmet

C. Goggles

D. Boots

---

6. What is the function of a workbench?

A. Sleeping

B. Storing fuel

C. Repairing machine parts

D. Washing tools

---

7. Which adjective describes a workshop?

A. Sweet

B. Organized

C. Hungry

D. Soft

---

8. What is the generic structure of descriptive text?

A. Orientation – Resolution

B. Goal – Materials – Steps

C. Identification – Description

D. Thesis – Argument

---

9.The purpose of descriptive text is to ....

A. tell a funny story

B. describe a person, place, or object

C. explain how to make something

D. persuade readers

---

10.Which sentence is correct?

A. Workshop have many tool.

B. The workshop has many tools.

C. Workshop has many tools are.

D. The workshop have many tools.

---

5. Conclusion

A descriptive text is used to describe a specific person, place, animal, or object by explaining its characteristics in detail. In this lesson, you learned how to describe a maintenance workshop, including its appearance, equipment, functions, and safety facilities.

By mastering descriptive text, you can communicate more effectively about your working environment in English. This skill is useful for classroom activities, industrial internships (Praktik Kerja Lapangan), and future careers in mechanical engineering. Remember to use the Simple Present Tense, appropriate adjectives, and relevant technical vocabulary to make your descriptions clear and informative.

Report Text for DKV : Social Media Content

 

English Student Module for SMK DKV

Report Text

Topic: Social Media Visual Content

---

1. Introduction

Today, social media has become one of the most important platforms for communication and marketing. Designers create visual content such as Instagram posts, stories, reels, banners, and advertisements to attract audiences and deliver information effectively.

To understand this topic, students can use Report Text. A report text explains general facts about something, including its characteristics, functions, and types. Unlike a descriptive text that focuses on one specific object, a report text discusses a subject in general.

By learning this topic, students will be able to understand the characteristics of social media visual content while improving their English reading skills and their knowledge of graphic design.

---

2. Example of Report Text

Social Media Visual Content

Social media visual content is any graphic, image, video, or illustration created for social media platforms. It is designed to communicate information, promote products, entertain audiences, or build brand identity.

There are many types of social media visual content, such as promotional posters, Instagram feeds, stories, carousels, infographics, and short videos. Each type has its own purpose and design style depending on the target audience.

Good social media visual content usually has attractive colors, readable typography, balanced layouts, and high-quality images. These elements help people understand the message quickly and make the content more engaging.

---

3. Understanding Report Text

A. Definition

A Report Text is a text that presents factual information about a general subject. It explains what something is, its characteristics, functions, or classifications.

---

B. Social Function

The purpose of a report text is:

• To present factual information.

• To describe something in general.

• To classify objects, animals, places, or concepts.

• To provide knowledge based on facts.

---

C. Generic Structure

1. General Classification

Introduces the topic in general.

Example

Social media visual content is any graphic, image, video, or illustration created for social media platforms.

---

2. Description

Explains the characteristics, types, functions, or features.

Example

• Types of content

• Functions

• Design elements

• Purpose

---

D. Language Features

Report texts usually use:

• Simple Present Tense

  • Social media helps businesses.

  • Designers create visual content.

• General Nouns

  • Designers

  • Posters

  • Infographics

  • Images

• Technical Vocabulary

  • Typography

  • Layout

  • Branding

  • Carousel

  • Illustration

  • Audience

• Action Verbs

  • Create

  • Promote

  • Display

  • Share

  • Inform

---

E. Vocabulary List

Word	Meaning
Audience	Penonton / Audiens
Brand	Merek
Layout	Tata letak
Typography	Tipografi
Illustration	Ilustrasi
Carousel	Konten geser
Promote	Mempromosikan
Platform	Platform
Graphic	Grafis
Content	Konten
Visual	Visual
Design	Desain
Attractive	Menarik
Readable	Mudah dibaca
Message	Pesan

---

4. Exercises

A. Essay Questions

Answer the questions based on the text.

1. What is social media visual content?

---

2. Mention four examples of social media visual content.

---

3. Why is typography important in social media design?

---

4. What tense is mostly used in Report Text?

---

5. Why should designers create attractive visual content?

---

---

B. Multiple Choice

Choose the best answer.

1. The purpose of a Report Text is to....

A. tell a funny story

B. describe a specific person

C. present factual information

D. express feelings

---

2. Social media visual content is designed to....

A. destroy products

B. communicate messages

C. reduce information

D. make newspapers

---

3. Which is NOT social media visual content?

A. Infographic

B. Instagram Story

C. Poster

D. Classroom Schedule Book

---

4. A Report Text mainly uses....

A. Past Tense

B. Future Tense

C. Simple Present Tense

D. Present Perfect

---

5. The first paragraph of a Report Text is called....

A. Orientation

B. Resolution

C. General Classification

D. Reorientation

---

6. Which word is a technical vocabulary in graphic design?

A. Dog

B. Typography

C. Water

D. Banana

---

7. A balanced layout helps readers....

A. become sleepy

B. understand information easily

C. forget the message

D. avoid social media

---

8. Designers usually create visual content for....

A. social media platforms

B. hospitals only

C. libraries only

D. factories only

---

9. Which platform commonly uses visual content?

A. Instagram

B. WhatsApp

C. Facebook

D. All of the above

---

10. Which element makes content easy to read?

A. Small unreadable text

B. Good typography

C. Dark background only

D. Random colors

---

5. Conclusion

Social media visual content plays an important role in digital communication. Designers use various visual elements such as colors, typography, layouts, and images to deliver messages effectively.

 Through Report Text, students learn factual information about this topic using the Simple Present Tense, General Classification, and Description structure. Understanding report texts helps DKV students improve their English skills while strengthening their knowledge of visual communication and preparing them to create professional digital content.

Descriptive Text untuk DKV SMK. Design Brief of A Logo

 

STUDENT LEARNING MODULE DESCRIPTIVE TEXT

Theme: Describing a Brand Identity

Subject : English
Grade : XI Vocational High School (SMK)
Major : Visual Communication Design (DKV)

---

1. Introduction

In the creative industry, every design project begins with a design brief. A design brief is a document that explains what the client wants, including the purpose of the design, the target audience, the preferred colors, typography, and the overall style.

One important part of a design brief is the brand identity. Brand identity is the visual and emotional image of a brand. It includes the logo, color palette, typography, illustrations, and the personality that the brand wants to communicate to its customers. A strong brand identity helps people recognize and remember a product or company.

To explain a brand identity clearly, designers need good communication skills. One way to communicate a design concept is by writing a descriptive text. A descriptive text allows designers to describe the characteristics of a brand in detail before creating the actual design.

In this lesson, you will learn how to identify and write descriptive texts about a brand identity. You will also practice using descriptive vocabulary, adjectives, and the Simple Present Tense to describe a design professionally.

---

2. Example of a Descriptive Text

Fresh Bloom Bakery

Fresh Bloom Bakery is a modern bakery brand for teenagers, young adults, and families. Its logo features a simple wheat icon with clean handwritten typography. The brand creates a warm, friendly, and welcoming image.

The brand uses cream, light brown, and soft green as its main colors. These colors represent freshness, comfort, and natural ingredients. The packaging is eco-friendly, and the visual style is clean and minimalist.

Overall, Fresh Bloom Bakery has a strong brand identity. Its logo, colors, typography, and simple design make the brand look modern, natural, and easy to remember.

---

Vocabulary List

Word	Meaning
Brand Identity	Identitas merek
Bakery	Toko roti
Logo	Logo
Typography	Tipografi
Color Palette	Palet warna
Packaging	Kemasan
Illustration	Ilustrasi
Minimalist	Minimalis
Elegant	Elegan
Professional	Profesional
Friendly	Ramah
Cozy	Nyaman
Eco-friendly	Ramah lingkungan
Natural	Alami
Attractive	Menarik
Homemade	Buatan sendiri
Fresh	Segar
Modern	Modern
Customer	Pelanggan
Visual Style	Gaya visual

---

3. Understanding Descriptive Text

What is Descriptive Text?

A descriptive text is a type of text that describes a particular person, place, object, animal, or idea. It gives detailed information so that readers can clearly imagine the object being described.

For Visual Communication Design (DKV) students, descriptive texts are useful for explaining a design concept, a logo, a product package, a website, or a brand identity before the design process begins.

---

Purpose of Descriptive Text

The purpose of a descriptive text is to describe a specific object, person, place, or concept clearly and in detail.

---

Generic Structure

1. Identification

The first paragraph introduces the object that will be described.

Example

Fresh Bloom Bakery is a modern bakery brand.

---

2. Description

The next paragraphs describe the characteristics of the object.

For a brand identity, the description may include:

• Logo
• Colors
• Typography
• Packaging
• Visual Style
• Target Audience
• Brand Personality
• Design Elements

---

Language Features

A. Simple Present Tense

Descriptive texts usually use the Simple Present Tense because they describe facts and characteristics.

Examples:

• The brand uses soft colors.
• The logo looks elegant.
• The packaging is eco-friendly.
• Customers enjoy the fresh products.

---

B. Adjectives

Adjectives describe the characteristics of the object.

Examples:

• modern
• elegant
• creative
• minimalist
• colorful
• natural
• clean
• professional
• unique
• attractive
• cozy
• friendly
• luxurious
• memorable
• innovative

---

C. Linking Verbs

Common linking verbs include:

• is
• are
• looks
• seems
• appears
• feels

---

D. Action Verbs

Common action verbs include:

• uses
• creates
• represents
• attracts
• provides
• offers
• shows
• delivers
• communicates
• supports

---

Useful Expressions

• This brand is designed for...
• The logo features...
• The brand uses...
• The main colors are...
• The colors represent...
• The typography looks...
• The packaging is...
• The visual style is...
• The brand wants to create...
• Overall, the brand has a strong identity because...

---

4. Exercises

A. Essay Questions

1. What is the main purpose of Fresh Bloom Bakery's brand identity?

2. Mention three visual elements described in the text and explain their functions.

3. Why does the brand use cream, light brown, and soft green as its main colors?

4. Explain how the visual style of Fresh Bloom Bakery supports its brand image.

5. Imagine you are a graphic designer. Write a descriptive text (100–120 words) about the brand identity of your own coffee shop, clothing brand, or restaurant. Include the logo, colors, typography, target audience, and overall visual style.

---

B. Multiple Choice Questions

Choose the best answer.

1. What is the main topic of the text?

A. A bakery recipe

B. A bakery building

C. A bakery brand identity

D. A bakery owner

2. Who is the target audience of Fresh Bloom Bakery?

A. Only children

B. Teenagers, young adults, and families

C. Elderly people only

D. Office workers only

3. Which colors are used in the brand identity?

A. Blue, white, and red

B. Black and gold

C. Cream, light brown, and soft green

D. Purple and orange

---

4. What does the wheat icon represent?

A. Technology

B. Fashion

C. Bakery products and natural ingredients

D. Transportation

5. The packaging is made from recycled paper because the brand wants to be...

A. luxurious

B. expensive

C. eco-friendly

D. traditional

6. Which adjective is NOT used to describe the brand?

A. Modern

B. Natural

C. Professional

D. Dangerous

7. Which tense is mainly used in the descriptive text?

A. Past Continuous Tense

B. Present Perfect Tense

C. Simple Present Tense

D. Future Tense

---

8. Which sentence is written in the Simple Present Tense?

A. The bakery opened last year.

B. The brand uses soft colors.

C. The designer was creating a logo.

D. The company will launch a new product.

---

9. What is the function of adjectives in a descriptive text?

A. To tell a story

B. To compare objects

C. To describe characteristics

D. To ask questions

---

10. What is the purpose of writing a descriptive text about a brand identity?

A. To entertain readers with a story.

B. To explain and describe the characteristics of a brand clearly.

C. To persuade customers to buy immediately.

D. To report a past event.

---

5. Conclusion

A descriptive text is used to describe a person, object, place, or concept in detail. In the field of Visual Communication Design (DKV), descriptive writing plays an important role in explaining a brand identity before the design process begins. It helps designers communicate their ideas clearly to clients, team members, and other stakeholders.

By learning descriptive texts, you can improve your English communication skills while also developing your ability to describe logos, colors, typography, packaging, and visual styles using professional vocabulary. These skills are essential for creating effective design presentations and successful branding projects.

Reflection

If you were asked to create a brand identity for your own business, how would you describe it in English? Write at least five sentences using the structure of a descriptive text.